Looking to Rent Heavy Equipment? Read This First

This equipment rental guide is about renting heavy machinery like this excavator.

You're probably here because you decided to rent heavy equipment. If that's the case, keep reading! Heavy Machinery Hub's equipment rental guide is for you.

Still debating your options? Heavy Machinery Hub's got something for you, too! Check out this renting vs. buying construction equipment blog to help you make the right choice. But first, stick around for a few minutes. This equipment rental guide will still be helpful.

There are many benefits to renting heavy machinery. For starters, it eliminates a lot of fees you would pay as an owner. This includes transportation, maintenance, and storage, which most rental companies take care of. Operating without these extra expenses is a net benefit for most companies. This means your profit is greater than your spend.

Renting heavy machinery also lets you test if something is right for you before you commit. You only pay for the time you use it. Equipment renting is great for one-time projects that wouldn't justify purchasing equipment.

However, there is still plenty to consider when renting heavy machinery. In this equipment rental guide, we'll cover it all. We'll go through how to choose the right model for your project. We'll even provide tips to help you get the most out of your rental. By the end of this equipment rental guide, you'll be ready to browse rentals near you.

Equipment Rental Guide

Selecting Equipment

If you're renting heavy machinery, you might think you know the exact model you want. No matter how sure you are, always consult someone. You could consult a rental manager or an operator. Others could be aware of details you aren't or a cheaper, better option. By getting a second opinion, you're covering your bases. This will make for the most educated, efficient, and cheapest decision.

Other considerations to help you make the best decision:

What applications do I need the equipment to perform?

This might seem like an obvious question, but it's the most important one to ask before you rent heavy equipment. Most heavy machinery types have specific functions. For example, excavators are used for digging trenches and demolishing structures. Forklifts are used to transport loads. When equipment renting, think about what you need the machine to do. How does its intended purpose align with your needs? This will help you find the best fit. Using the wrong rental will reduce efficiency.

How much versatility do I need?

Do you have back-to-back projects lined up? Is a task-specific machine or one with multiple applications better for you? For more flexible use, consider equipment like bulldozers and skid steers. They perform various functions, which eliminates the need for renting a second machine. However, your project may require a specialty machine. This equipment may not offer as much versatility, but it could be the best fit for your operation. It all depends on what you need to be safe and productive!

What size will best suit my operating environment?

If you're working on a large construction project, the bigger, the better! Bigger machines are more efficient. This includes excavators, wheel loaders, and bulldozers. They can cover more ground, haul bigger loads, and get more done in less time. However, they are too large for residential and commercial projects. These projects have space limitations and overhead restrictions. Bigger machines require bigger spaces to safely operate and turn. Compact machines are a better, more energy-efficient fit for smaller worksites. This includes skid steers and backhoes. They're highly maneuverable, even in the tightest of spaces. They also offer better visibility, which lowers the risk of danger for pedestrians.

What type of terrain will I be working on?

Consider the scope of your project and its physical area before you rent heavy equipment. You'll need to decide between tracks or tires from your equipment. Skid steers, backhoes, and excavators are typically equipped with tires. Tires are better for stable, solid conditions, like smooth roads. Loaders and excavators typically have tracks. Tracks are great for uneven terrain. They are better suited for mud, water, snow, and other unstable conditions. Tracks offer better stability. Tires are better for sloped job sites.


Regardless of operator experience level, you should always prioritize training.

Every workplace has safety hazards to watch out for. A warehouse might have nearby pedestrians or height restrictions. Construction sites can have underground piping.

Before renting equipment, ensure your operator can safely navigate through your work environment. Then, focus on training.

Some companies have high standards for operator experience when it comes to equipment renting. Some even provide training or training company referrals. This is a safety measure to ensure they're leaving their equipment in good hands. In either case, make sure expectations are clear from the beginning. Also, make sure you understand the training options available to you.

For new operators, a professional trainer is necessary. If your rental company doesn't provide one, find one on your own. It can even be someone in your company. Providing your worker with correct training through a professional is time-efficient. It'll also ensure operation is as safe as possible.

For those pressed on time or resources, look into compact models. Training for compact equipment is quicker. This is because these machines are designed to be easier to handle. Newer machines even feature additional technology for user-friendly operation. For operators with limited training or experience, compact models are your best bet! For more on equipment size considerations, refer to our size section above.

Keep in mind that even experienced operators need training. A "refresher" training is always recommended, as is a re-familiarization period. Whenever you rent new equipment, set aside some time to test it out. Every machine is unique, so this will help operators adapt to any differences. It will also make operators more comfortable. A comfortable operator is a safe one!


Time is money. This is especially true for rentals since you pay for the time you use them. Whether it's a daily or monthly rental, it all comes down to time.

Before you rent heavy equipment, carve out a timeline. Make sure to take these factors into consideration:

  • How long do you need the machine for? Make sure you're being realistic. Delays are common in the construction industry. If your projects typically extend past deadlines, make room for that in the timeline. This additional time lowers your risk of losing equipment when it's most necessary.
  • What makes the most financial sense? What does your project length look like? How strict is it? If you're working on something short-term, with no chance of running over, daily is best. However, daily rates add up quickly. For more time and flexibility, weekly and monthly rates are better. In fact, monthly rentals typically have the lowest cost per day. Whatever you select, just make sure it fits your budget.
  • Set aside some time for operator training! We've covered the importance of training above. Training looks different for every operator. Maybe it's all new to you and you need to learn the basics. Maybe you're experienced and just need to re-familiarize yourself with the equipment. In either case, build training time in your schedule.
  • Don't forget about service dates! Service dates include things like delivery and/or returning machines. Including these in your timeline will give you a more realistic overview.
An equipment rental manager giving an operator an equipment rental guide on renting heavy machinery.

Renting Heavy Machinery

Now that you're an expert in renting heavy machinery, it's time to browse equipment!

For all of your equipment renting needs, turning to Heavy Machinery Hub.

Take your pick from an endless inventory of high-quality equipment! Heavy Machinery Hub only partners with top dealers to set your business up for success.

With Heavy Machinery Hub, your match is right around the corner. Select the equipment type you need from this page. Then, enter your specifications. Find the best equipment at the best price! It's that easy.

Find Your Heavy Equipment Rental Now!

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